Privacy Policy and Data Protection
Eventarty demo · accreditation on the Eventarty platform
1. Data controller
The controller of personal data is Eventarty demo (“the organiser”). For questions about data processing, use the contact listed on the application page of the respective event.
Applications are processed on the Eventarty platform, which processes the data on behalf of the organiser as a processor (Art. 28 GDPR) and does not use it for any other purpose.
2. Data we collect
- identification data: first name, last name, photo,
- contact data: e-mail address and mobile number,
- professional data: organisation or media outlet, role, press card number, links to previous work,
- accreditation usage data: checkpoint pass records (zone, time, outcome).
3. Purpose and legal basis
Data is processed to: handle the application and issue the accreditation, control access to event zones, ensure participant safety, and keep records of issued accreditations. The legal basis is consent (Art. 6(1)(a) GDPR) given by accepting this policy when applying, and the organiser's legitimate interest in event security (Art. 6(1)(f) GDPR).
4. Photo
The photo is used exclusively for producing the accreditation and for visual identification of the holder at checkpoints. It is not used for automated facial recognition or marketing.
5. Retention
Application data and the photo are kept for the duration of the accreditation process and the event, and for a maximum of 90 days after the event ends, after which they are deleted or anonymised. Pass records are kept for the same period for security records.
6. Recipients
Data is not sold or shared with third parties for marketing. Access is limited to authorised staff of the organiser (accreditation office and checkpoint staff) and to Eventarty as the processor. Data is stored on servers within the EU.
7. Your rights
You have the right to access, rectification, erasure, restriction, portability and objection, and the right to withdraw consent at any time (withdrawal does not affect prior lawful processing; without the data an accreditation cannot be issued or maintained). You may lodge a complaint with your data protection supervisory authority.
8. Accreditation rules
- The accreditation is non-transferable and tied to the holder's photo.
- It is valid exclusively for the event it was issued for, with ID.
- It may be revoked at any time for violating the event rules.
- Unauthorised transfer of an accreditation (giving it to another person, lending or reselling) may lead to permanently losing accreditation privileges for future events of Eventarty demo.
